Executive Office, Executive Assistant, Hong Kong

Goldman Sachs

Hong Kong, Hong Kong

4天前

YOUR IMPACT

Looking for a seasoned and highly efficient Executive Assistant to proactively support Managing Directors on a day to day basis within the Executive Office.

OUR IMPACT

The Executive Office includes several teams responsible for corporate strategy, brand, marketing, government affairs, investor relations, communications, environmental strategy, and alumni relations.

You will be part of a highly collaborative team, in a fast-paced, and rapidly changing environment.

The Executive Office plays an integral role in setting and advancing Goldman Sachs’ strategy and in supporting and enhancing the firm’s distinctive culture.

Our goal is to provide our people, clients, shareholders and the broader public with information about the breadth of our global efforts, highlight our focus on delivering sustainable, long-term returns for our shareholders and demonstrate our commitment to making an impact on the communities where we live and work and on society more broadly.

Internally, the Executive Office and its supporting groups use a wide variety of channels to keep our people connected to the firm and to each other and to provide managers with tools for effective communication.

Externally, the Executive Office oversees the firm’s reputation with the media, investors, policy makers, job seekers and the public at large.

It is the custodian of the Goldman Sachs brand and the steward of the firm’s relationship with the community

Principle Responsibilities

Work closely and effectively with the MD to keep her well informed of upcoming commitments and responsibilities

Prioritize and follow up on incoming issues and concerns including those of a sensitive or confidential nature. Determine appropriate course of action, referral, or response

Works closely with other team members to ensure the Individual’s preparation for meetings, presentations or other engagements.

Schedule, confirm and manage extremely active calendar which involves coordinating complex senior management meetings with regional / global offices;

prioritizing meeting conflicts and forward planning for following three six months

Arrange detailed international travel plans and itineraries including preparing all necessary travel related documentation

Submit monthly expense reports on a timely basis

Receive and manage a high volume of phone calls, e-mails and responding in timely manner

Coordinate regular business planning meetings and townhalls

Provide wide range of administrative tasks including but not limited to : updating client database; keeping track of training requirements;

preparing monthly timesheets and tax reports.

Other related projects and duties as requested

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