Senior Administrative Officer (Ref: 20007588)
The Hong Kong Jockey Club
Hong Kong
5天前

The Department

The Corporate Programme Management Office ( CPMO ) serves as the centralised Project Management Office for the Club's Strategic Programmes (SP).

Principal responsibilities are to ensure that Scope, Schedule, Cost and Risk are monitored for the SP's as well as reported to various Governance bodies.

The Senior Administrative Officer ("SAO") will report to the Executive Manager, Technical Services & Project Risk Management ("EMTS&PRM") and will be responsible for working with different CPMO colleagues to provide administrative & logistic support, coordination and organisation of workshops and project related meetings, assist in the preparation of project related documents and perform office administrative tasks.

You will :

  • Provide administrative and logistics support including preparing correspondence, handling business claims, travel arrangement and incoming mails, as well as calendar and meeting management
  • Coordinate and support workshops and project related meetings. Prepare meeting presentation materials, agenda, minutes and action logs
  • Develop flowchart, detailed document log, maintain and control systematic filing system
  • Prepare regular reports as needed
  • Perform office administrative tasks and assist in ad hoc assignment
  • You should have :

  • University Degree qualification
  • At least 5-10 years of project management and administrative experience
  • Experience in supporting senior management / executives in sizable organization
  • Good presentation and interpersonal skills, mature and resourceful, quick in response and action with high accuracy
  • Strong organizational skills
  • Fluency in written and spoken English, Cantonese and Putonghua
  • Proficiency in MS Office (Word, Excel, PowerPoint, Visio)
  • Multi-media presentation tools and Chinese word processing, etc.
  • Terms of Employment

    The level of appointment will be commensurate with qualifications and experience.

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