Facilities Coordinator
CBRE Group, Inc
Hong Kong Island , Hong Kong
26天前

JOB SUMMARY

The purpose of this position is to provide assistance to the facility management team to ensure the successful completion of client facility needs.

ESSENTIAL DUTIES AND RESPONSIBILITIES

  • Maintains daily operation of office security system and prepares report
  • Purchases office consumable materials, and arrange work order & payment to vendors
  • Schedules and coordinates facilities maintenance and repairs, and security system
  • Responds to client inquires and concerns. Ensures timely and quality service delivery to clients. Follows up with clients to ensure customer satisfaction
  • Uses PC and / or PDA for work order system, email, ESS and training
  • Operates franking machine for mailing and assists mailroom work
  • Modifies and maintains AutoCAD drawings to provide accurate floor plans and occupancy information
  • Covers the backup role at reception & facilities assistant when required
  • Monitors & checks the offsite document destruction at warehouse when required
  • Other duties may be assigned.
  • QUALIFICATIONS

  • To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and / or ability required.
  • Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions

    EDUCATION and EXPERIENCE

  • High school diploma or general education degree (GED) required.
  • Minimum of two years of related experience and / or training.
  • COMMUNICATION SKILLS

  • Ability to comprehend and interpret instructions, short correspondence, and memos and ask clarifying questions to ensure understanding.
  • Ability to write routine reports and correspondence.
  • Ability to respond to common inquiries or complaints from clients, co-workers, and / or supervisor.
  • Ability to effectively present information to an internal department and / or large groups of employees.
  • FINANCIAL KNOWLEDGE

  • Requires basic knowledge of financial terms and principles.
  • Ability to calculate simple figures such as percentages.
  • REASONING ABILITY

  • Ability to understand and carry out general instructions in standard situations.
  • Ability to solve problems in standard situations.
  • Requires basic analytical skills.
  • OTHER SKILLS and / or ABILITIES

  • Basic skills with Microsoft Office Outlook, and PowerPoint.
  • Physical requirements include stooping, standing, walking, climbing stairs and ladders and ability to lift and carry heavy loads of 50 lbs. or more.
  • SCOPE OF RESPONSIBILITY

  • Decisions made with general understanding of procedures and company policies to achieve set results and deadlines.
  • Errors in judgment may cause short-term impact to co-workers and supervisor.
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