HKG - Human Resources Advisor (12 Month Fixed Term Contract, Maternity Cover)
Clifford Chance
Hong Kong, China, Asia Pacific

The Hong Kong HR team would like to recruit a HR Advisor (Generalist) on a 12 month fixed term contact (maternity cover). Lateral Recruitment

  • End-to-end recruitment of legal and business professional roles
  • Manage the recruitment process of fee earners and business services (including but not limited to advertising vacancies, coordinating interviews, liaising with line managers, and preparing offers for successful candidates).
  • Liaising with recruitment agencies on terms of business and collecting information on market remuneration packages.
  • Staff Movement

  • Manage new joiner onboarding from acceptance through to start date - ensuring all visas are obtained (if required), background checks completed and all queries are responded to
  • With the support of the HR Generalist, coordinate and conduct inductions (for all new joiners including secondees)

    Prepare induction packs for new joiners / secondees

    Prepare employment references as and when necessary

    Set up personnel files for new joiners. Keep filing cupboard up-to-date

    HR Administration related to their life cycle (probation, letters of employment, promotions, ad hoc queries)

    Administrate leaving procedures including agreeing last employment date, resignation letters, any outstanding annual leave etc

    Online Appraisal Process

  • Assist with the Online Appraisal Process (Objective Manager) for Fee Earners, Business Services, and Partners
  • Run regular status update / completion reports for appraisals
  • Salary Review Process

  • Assist the HR Generalist with the salary and bonus review for Fee Earners and Business Services
  • With support from the Reward & Benefit Executive, assist with Salary Benchmarking (Willis Towers Watson) for Fee Earners and Business Services
  • General

    Liaise with the K&I team to update the HR policies on Intranet

    HR Administration (ie. maintaining templates, filing, expenses)

    Administering promotion of Associates / Senior Associates / Consultants for the HK office and the Asia Pacific region and coordinating distribution of letters accordingly

    Regional HR Matters

    Provide administrative support to Regional Head of HR & Development including but not limited to :

    Partner related matters (ie. appraisals, feedback reports, remuneration packages, contracts, etc.)

    Collating data and analysing statistics for the Asia Pacific region (ie. statistics, attrition rates, resource tables, headcount, etc.)

    Prepares both routine and confidential correspondence, reports, presentations and other complex documents

    Ad hoc matters

  • Minimum of 5 years experience in an HR Advisor role, preferably in a Law Firm
  • Strong interpersonal skills
  • Attention to detail, accurate typing skills
  • Ability to plan and prioritise appropriately
  • Possess proven organisational and administration skills.

    Ability to produce results within tight timeframes and manage multiple projects simultaneously

    Have strong problem solving and analytical skills

  • Have advanced Excel skills
  • Chinese language skills an advantage but not essential

    You will be commercially aware and have knowledge of HR policies, structures, and strategy.

    Strong influencing, communication and team working skills as well as proven ability to work on own initiative and be able to demonstrate credibly with people at all levels.

    Experience of IT systems including Peoplesoft and I-grasp preferred but not essential required.

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