preparing month-end balance sheet reconciliations; and performing daily accounting operations including recording bank account activity, Accounts Payable, Employee Payroll, and Partner Distributions.
ESSENTIAL JOB FUNCTIONS :
Prepare monthly statements of services rendered and expenses incurred.Meet with assigned billing partner regarding current and past due statements.
Maintain monthly billing log and submit to Accounting Manager.Process, transfer, and write-off any time or costs as requested.
Research client inquiries such as payment history and attorney billing rates.Maintain credit billing files as necessary.Assist in A / R tasks as needed.
Balances volume of work (responsible for completing approximately USD2M / 100 invoices) each month.Report unresolved matters and issues concerning performance to Accounting Manager.
Input and finalize cost batches to billable matter (company search, secretary’s overtime and binding from Office Services) on a weekly basis.
Prepare, process and mail Library Payables including printing of checks and obtaining proper signatures.Assist secretarial and other staff with research of A / P, A / R and various billing / client questions.
Audit and input Travel & Expense voucher when needed.Manually type or enter and process check requests when needed.Create and prepare spreadsheets for accounting (A / R) as well as billing purposes.
File A / P and monthly client bills.Performance of other duties as assigned by supervisor.
Revenue and Credit control :
Complete and distribute the missing time report for teams responsible and chase individualsResponsible to minimise the working capital cycle by engage stakeholders to actively bill on a monthly basis whilst engaging clients for prompt bill settlementSet monthly billing and collection targets based on historical recordsWork with collections team to review and resolve unpaid invoicesSend out statements of account for WIP and Debt, moneys on account to clients on a monthly basis where appropriateResponsible for chasing late bills before month end closurePreparing chasing emails and making phone calls to clients for the outstanding debt collections to facilitate timely payment to the firmAnswering clients’ queries on the invoicing and settlementsFollow up and keep track of all billing write off and bad debts and ensure any material amounts are brought to the attention of Finance Director and Hong Kong Accounting ManagerEstablish an approval framework for write off and responsibility and communicate the procedure to Partner and Finance staffCo-ordinate write off approval requests, by providing relevant financial information to Senior LeadershipReview unbilled disbursements account balances and disbursements written off on a monthly basis and investigate any significant movementsPerform bill audits when necessaryResearch and respond to any attorney or client billing related inquiriesSupport in raising and issuing client / office cheques and progress tracking of council fee paymentsEscalate issues to service delivery team where repeated errors occur in processesProvision of billing guides and other reports to partners and lawyers on an ad-hoc basis
Adapts to specific client needs :
Ability to work with client’s billing system for monthly estimates, invoice input, and status of payment.Prepare multiple spreadsheets that accompany the bill.
Establish what the client needs and delivers.
Prepares Operating payables on a semi monthly basis :
Approximately 100 invoices must be reviewed, input and processed each month.Attain approval and signatures.Required distribution of at least 20 checks worth approximately HKD200K.
Prepare Bank Reconciliation’s for Accounts Receivable account and monthly reports outlining all activity for this account.
Verifies opening Balance, daily deposits, service fees, and wire transfers completed by Hong Kong office.Assist with input of weekly soft costs.
Provides support to others in department as well as throughout the Firm :
Addresses any MS Word or Excel problems that may arise, along with Elite support.Provide additional support throughout the department as needed.
KNOWLEDGE, SKILLS, AND ABILITIES :
Knowledge of Microsoft Word and Excel.Emphasis on accuracy in all aspects of work.Ability to manage multiple projects.Self-starter, able to assume responsibility and take initiative.
Willing and able to work overtime when required.Excellent interpersonal and communication skills.Familiarity with Elite and Aderant software a plus.
EDUCATION AND EXPERIENCE :
LCC Higher Level in Accounting3+ years of accounting or bookkeeping experience
Additional Job Description
Dechert LLP is committed to ensuring equal employment opportunity and non-discrimination. The Firm prohibits unlawful discrimination in any term or condition of employment against any employee or applicant for employment because of the individual’s race, color, creed, religion, sex, age, marital status, national origin, ancestry, citizenship, sexual orientation, gender identity or expression, genetic information, disability, membership or service in the armed forces, or any other characteristic protected by law.