Administrative Office Assistant (AOA)
Hong Kong, Hong Kong

The Offer

  • Opening within a company with a solid track record of success
  • A role that offers a breadth of learning opportunities
  • Opportunities for career growth & development
  • The Job

    Key responsibilities areas :

  • Welcoming, assisting and directing clients and other guests of the organisation.
  • Answering incoming calls and either redirecting them to appropriate party or handling caller inquiries wherever possible.
  • Assisting in organising, scheduling and coordinating meetings and conference calls.
  • Receiving mail and arranging dispatch.
  • Ensuring the cleanliness / tidiness of the reception area, pantry and meeting rooms.
  • Manage the pantry stock including tissue paper, milk, tea, sugar and drinks etc.
  • Providing ad hoc administrative support to the team as required.
  • Working closely with Team Executives as well as other support functions to provide proactive and effective general administrative assistance across a diverse range of tasks.
  • Assist with office errands, other administrative support and related ad-hoc duties as assigned.
  • Providing other organisational support such as ordering supplies and equipment.
  • Handling data entry tasks and collating and updating information in to the system.
  • Assisting in filing and scanning of documents.
  • Managing account receivables and payables, posting financial transactions to the accounting system and making bank deposits.
  • Liaising with building management on any facilities related issues.
  • Managing and maintaining executives’ schedules and appointments.
  • Key Competencies :

  • You have at least 1 year experience within a Admin Assistant, Data Entry or Receptionist role, ideally within the Professional Services industry.
  • You are organised and have good interpersonal skills.
  • You ideally have prior accounting experience.
  • You have good computer skills ( MS Word, Excel, Powerpoint, Outlook); knowledge of Skype and Zoom is an advantage.
  • You are service-oriented with excellent interpersonal skills.
  • You have good communication skills and are comfortable with handling phone calls in a positive and professional manner.
  • Experience within Facilities Management, Calendar Management and Finance Support / Accounting would be a strong advantage.
  • You pay strong attention to detail and deliver work that is of a high standard
  • You are highly goal driven and work well in fast paced environments
  • You are adaptable and thrive in challenging environments
  • The Employer

    We are hiring for a company that is providing global credit, risk and compliance management services.


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