The Offer
Opening within a company with a solid track record of success
A role that offers a breadth of learning opportunities
Opportunities for career growth & development
The Job
Key responsibilities areas :
Welcoming, assisting and directing clients and other guests of the organisation.
Answering incoming calls and either redirecting them to appropriate party or handling caller inquiries wherever possible.
Assisting in organising, scheduling and coordinating meetings and conference calls.
Receiving mail and arranging dispatch.
Ensuring the cleanliness / tidiness of the reception area, pantry and meeting rooms.
Manage the pantry stock including tissue paper, milk, tea, sugar and drinks etc.
Providing ad hoc administrative support to the team as required.
Working closely with Team Executives as well as other support functions to provide proactive and effective general administrative assistance across a diverse range of tasks.
Assist with office errands, other administrative support and related ad-hoc duties as assigned.
Providing other organisational support such as ordering supplies and equipment.
Handling data entry tasks and collating and updating information in to the system.
Assisting in filing and scanning of documents.
Managing account receivables and payables, posting financial transactions to the accounting system and making bank deposits.
Liaising with building management on any facilities related issues.
Managing and maintaining executives’ schedules and appointments.
Key Competencies :
You have at least 1 year experience within a Admin Assistant, Data Entry or Receptionist role, ideally within the Professional Services industry.
You are organised and have good interpersonal skills.
You ideally have prior accounting experience.
You have good computer skills ( MS Word, Excel, Powerpoint, Outlook); knowledge of Skype and Zoom is an advantage.
You are service-oriented with excellent interpersonal skills.
You have good communication skills and are comfortable with handling phone calls in a positive and professional manner.
Experience within Facilities Management, Calendar Management and Finance Support / Accounting would be a strong advantage.
You pay strong attention to detail and deliver work that is of a high standard
You are highly goal driven and work well in fast paced environments
You are adaptable and thrive in challenging environments
The Employer
We are hiring for a company that is providing global credit, risk and compliance management services.
