Executive Secretary - HSBC Life
HSBC Group
Hong Kong, China


Some careers have more impact than others.

If you’re looking for a career where you can make a real impression, join HSBC and discover how valued you’ll be.

HSBC Life is a world-class institution where you can specialise in Insurance but enjoy the advantages that come with being part of a leading global international bank.

Insurance is about people, and the promises they make. At HSBC Life we help deliver on these promises by providing a wide variety of life insurance products and services to our clients throughout the Asia-Pacific region.

Our employees enjoy a dynamic and innovative workplace and a world of opportunities to develop their careers in a high-profile growing business segment.

We empower our team of high-performing individuals to build skills and explore new experiences to realise the full potential of being part of HSBC.

Together we pursue efficient ways of working. We harness the latest data and technology solutions to achieve meaningful outcomes for our clients.

The protection we offer creates broad and lasting impact, helping clients to be healthier, more productive and more confident in their futures.

We are currently seeking a high caliber professional to join our team as Executive Secretary .

Principal responsibilities

  • The incumbent will be reporting to the Head of Strategic Partnership under Group Insurance and assist 6 Senior Executive within the group
  • Organising schedules, maintaining diaries, arranging travel and accommodation
  • Coordinating activities, events, resources, meetings, services and managing internal and external stakeholders
  • Supporting administration, composing presentations, drafting reports and assisting with key documents, such as business plans
  • Deputising at meetings and making decisions on matters relating to the business area
  • Managing external relationships and service providers
  • Gatekeeper or primary point of contact roles for an area
  • Adhere to HSBC policies and maintain confidentiality on sensitive activities in the remit area
  • Provide full secretarial support and assist the team with any other administration support as required.
  • Arrange and maintain daily schedules, appointments and travel itinerary
  • Coordinate with internal and external customers and attend to matters relating to the work of the team
  • Respond to internal and external customer enquiries
  • Maintain effective and efficient communication in department
  • Support on ad hoc projects, including PowerPoint presentations and initiatives as required
  • Handle ad hoc projects as assigned
  • Requirements

  • University Degree or Diploma Holder
  • Solid years of working experience in providing Secretarial supports within Banking, Financial Services, or Insurance settings
  • Strong familiarity and knowledge in communicating and working with Executive Management and Senior Executives
  • Well Organized and Attention to Details
  • Able to handle multiple tasks at a fast paced environment
  • Excellent Communication and Presentation Skills
  • Articulate in English and Cantonese. Proficiency in Mandarin is an advantage
  • Excellent writing skills in English and Chinese
  • Proficiency in Microsoft Word, PowerPoint, Excel, and Chinese Input is a must
  • You’ll achieve more when you join HSBC.

    Candidate with less relevant experience or skills may be offered a lower Global Career Band than stated above.

    HSBC is committed to building a culture where all employees are valued, respected and opinions count. We take pride in providing a workplace that fosters continuous professional development, flexible working and opportunities to grow within an inclusive and diverse environment.

    Personal data held by the Bank relating to employment applications will be used in accordance with our Privacy Statement, which is available on our website.

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