1 year Administrator, HR & Communications
Groupe BPCE
Hong Kong

Job Description

Main Responsibilities :

  • Schedule appointments and help prioritize meetings for Human Resources Department and Communications Department
  • Organize and coordinate logistics of meetings, events, trainings, conference calls and VC meetings
  • Co-ordination of candidate interviews arrangement
  • Travel arrangements for Human Resources Department & Communications Department
  • Manage expenses, invoice processing, mailing, documents filing
  • Database management : record maintenance of external services vendors, venues, caterer
  • Inventory management : maintain stock inventory, coordinate delivery of corporate stationary souvenir / marketing material for business use for different locations
  • Handle package shipment with courier vendor
  • Required Skills / Qualifications / Experience

    Required Skills :

  • Knowledge of office management systems and procedures
  • Working knowledge of office equipment, like printers and fax machines
  • Proficiency in MS Office (MS Excel and MS PowerPoint, in particular)
  • Excellent time management skills and the ability to prioritize work
  • Attention to detail and problem solving skills
  • Excellent written and verbal communication skills
  • Strong organizational skills with the ability to multi-task
  • High School degree; additional qualification as an Administrative assistant or Secretary will be a plus
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