Reporting to the Operations & Facilities Management Director
Office administration and management - this includes but not limited to office space planning, coordinate internal
office moves, maintain the floor maps and telephone list; oversee business cards / letterhead etc. printing , manage OFM mobile phones, uniform arrangement;
perform induction program and work station risk assessment for new joiners; petty cash payment and handle various kinds of office expenses payment.
Ensure the smooth daily office operation and oversee the maintenance of our Office Premises at One Taikoo Place (OTP) and Admiralty Centre (AC).
This includes but not limited to office cleaning, pest control and carpet cleaning arrangements; arrange inspection of fire equipment to comply with the Fire Service Regulations;
coordinate annual fire drill etc.
Responsible for Office Procurement - e.g. purchase office equipment, furniture and office supplies in accordance with the Office Procurement Policy;
and maintain a master inventory list of all equipment / furniture owned by the Firm
Supervise the Catering assistants and Cleaners, and provide the necessary training
Be hands-on with necessary office renovation and relocation, if required
Handle logistics arrangements such as travel bookings for Practice Group retreats for HK based participants; coordinate setup and catering for in-house training / meetings / events;
hotel bookings for visitors to HK; office cars bookings
Organize Office events (e.g. Friday night drinks, Christmas party, Social Club, and support regional / global events) and manage venue booking, decoration and catering, etc.
At least 10 years all round office administration and management experience in sizable companies in a similar role
Candidate with less experience will be considered for the post of Assistant Operations & Facilities Manager
Extensive working experience with senior management and managing the office services team
Excellent spoken and written English and Chines
Detail-oriented, flexible, good interpersonal skills, positive attitude, willing to go the extra miles