Senior Secretary
Ontario Teachers'
Hong Kong - 40.00

The opportunity

At Ontario Teachers’ we believe that one of the most meaningful decisions we can make is who we hire. As a Senior Secretary, you will be supporting the investment professionals in Hong Kong who focus on the Greater China region, particularly China and hence will support complex travel arrangements, administration and day to day coordination.

Who you'll work with

You also will be working closely with the senior management, Greater China focused investment professionals as well as the broader administrative support team in Asia Pacific.

You will also work closely with internal and external partners across the region and from our regional offices in Toronto and London.

What you’ll do

  • Provide full spectrum of secretarial and administrative support to the Greater China Investment professionals
  • Managing calendars, meetings, daily activity coordination and travel arrangements
  • Handle all correspondences, enquiries and requests as well as external communications professionally
  • Handling the logistics for business meetings and conferencing arrangements internally or externally. This may include refreshments or catering.
  • Ensure all documents required for meetings are prepared in advance for senior management.

  • Handling general administrative responsibilities such as expense claims, filing, courier and documentation etc.
  • Coordinate closely with the broader administrative support team across Asia Pacific and global to ensure effective communication
  • Assist in any ad-hoc projects or tasks as assigned by senior management
  • Proactively exercise good judgment with regards to internal security procedures and work with the administrative support team to look after the office premise and maintenance
  • What you’ll need

  • Minimum 8 years of solid experience as an executive secretary or executive assistant preferably gained from a global financial institutions or services firms
  • Experience in supporting teams that specializes in Greater China markets and especially handling complex travel logistics & plans to China and meetings as well as managing day to day administrative requirements
  • Excellent interpersonal and communication skills in both written and spoken English and Mandarin Chinese (Putonghua). Native language skills would be an advantage.
  • Excellent Proficiency with MS Office Applications and Chinese Word Processing
  • Ability to prioritize and manage workload
  • Strong customer-service orientation; a flexible can-do’ attitude
  • Outstanding interpersonal skills with a strong attention to detail and accuracy
  • Mature and demonstrated ability in problem solving and making good judgements independently yet can work in a small team
  • Must be able to handle highly confidential information and situations with integrity, discretion and tact
  • Demonstrated organizational skills in managing competing and changing priorities within a multifaceted environment
  • A self-starter with a proven ability to able to prioritize, pay attention to details in a fast-paced environment
  • What we're offering

  • Pay for performance environment that offers competitive salary and incentives
  • Numerous opportunities for professional growth and development
  • Exposure to diverse and intellectually sophisticated investment situations across a number of geographies, asset classes and sectors
  • Comprehensive benefits coverage
  • Competitive time off
  • Degreed : a digital platform that helps you quickly and easily discover; share and track ALL kinds of learning resources - from courses to videos to articles and more
  • At Ontario Teachers’, diversity is one of our core strengths. We are a globally minded organization and take pride ensuring that the people we hire and the culture we build reflect and celebrate diversity of thought, background and experience.


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