Administrative Assistant (12-Month Contract / Permanent)
Why Patients Need You
A career with us is about discovering breakthroughs that change patients’ lives. A high performing administrative team is essential to bringing those therapies to people all over the world and making a positive difference.
We need dedicated colleagues like you who are efficient, find solutions and collaborate with others to achieve our purpose.
What You Will Achieve
Your strong communication and collaboration skills will help the administrative team to run its operations efficiently. You will focus primarily on administrative coordination to functional areas.
As part of the administrative support team, you have comprehensive knowledge and skills in your area and understand how related areas impact it.
You take initiative to represent your department on cross-functional teams. You are proactive in sharing knowledge and expertise with others in your work group.
You are seen as someone who promotes teamwork and always motivates others to achieve team objectives. Your systematic approach and organizational abilities will ensure that communication between departments and teams is seamless.
It is your hard work and focus that will make Pfizer ready to achieve new milestones and help patients across the globe.
How You Will Achieve It
Prepare purchase orders and approvals in Ariba system with strong adherence to compliance procedures
Reconciliation and 3rd party payments, follow up on HCP payments and out of pocket reimbursementsVendor and supplier record maintenancePrepare travel arrangements and itinerariesPrepare expense reports and track reimbursementsPrepare monthly reports and update distribution list.
Prepare periodical reporting and maintain good filing systemAssist with meeting scheduling, conference room reservations, teleconference set-up and associated meeting logisticsCommunicate and coordinate with other departments on ad hoc projectsCollaborate with other members of the admin pool and serve as back-up support during their absence.
Diploma or above Minimum of 5 years’ administrative experience, preferably gained from MNCDetail-minded, independent and collaborativeFlexible with agility to acquire new knowledgeAbility to multi-task with good time managementGood command of written and spoken English and ChineseProficiency in MS applications including Word, Excel, OneDrive, Teams.
Pfizer is an equal opportunity employer and complies with all applicable equal employment opportunity legislation in each jurisdiction in which it operates.