Term Executive Assistant II
Vocational Training Council
Wan Chai, Hong Kong

The School for Higher and Professional Education (SHAPE) is a self-financed arm of the Vocational Training Council (VTC).

It offers top-up bachelor degree and master’s degree programmes to VTC’s Higher Diploma graduates and other sub-degree and degree holders in collaboration with overseas universities.

Applications are now invited for Term Executive Assistant II post at SHAPE (Chai Wan).

Major Duties :

  • a) To provide clerical support to the student admission and course administration teams, including creation and maintenance of database, preparation of statistics and reports;
  • b) To perform general administrative duties and handle enquiries;
  • c) To assist in website maintenance and preparation of marketing materials, and

    d) To provide logistics support in events.

    Requirements :

    a) (i) 5 subjects in the Hong Kong Certificate of Education Examination (HKCEE) at Grade E / Level 2 or above, including English Language (Syllabus B)*, Chinese Language and Mathematics, or equivalent; OR

  • ii) A combination of results in 5 subjects in the Hong Kong Diploma of Secondary Education (HKDSE) Examination at Level 2 or above in New Senior Secondary subjects / Attained or above in Applied Learning subjects / Grade E or above in Other Language subjects;
  • and the 5 subjects should include English Language*, Chinese Language and Mathematics; OR

  • iii) A recognized Certificate / Diploma / Foundation Diploma / Foundation Certificate, or Project Yi Jin;
  • Completion of Hong Kong Vocational English Programme (HKVEP) at Level 2 / Passing 5 specific VTC's Vocational English Module Certificates is considered an alternative qualification.
  • b) Good command of both spoken and written English and Chinese, fluency in Putonghua is definitely an advantage;
  • c) Proficiency in computer software applications including MS Word, MS Excel, MS PowerPoint and Chinese word processing;
  • d) Preference will be given to applicants with relevant work experience;
  • e) Good communication, interpersonal and organization skills;
  • f) Detail-minded, able to work independently and be a good team player; and

    g) Candidates who posses knowledge / skills in Adobe Software, e.g. Illustrator and Photoshop, would have an advantage.

    Note s :

    1) Shortlisted applicants will be required to attend a Computer Skills Test (CST) including document formatting, English and Chinese typing, and use of spreadsheet.

    2) The appointee may be required to perform duties outside normal office hours and / or work on shift duty.

    3) Applicants who have responded to the previous advertisement in the past three months need not re-apply.

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