Logistics Coordinator
Electronic Theatre Controls
Hong Kong, Hong Kong

Our Hong Kong office is looking for a Logistics Coordinator who can assist in handling our shipping process. We’re seeking candidates with logistics experience, knowledgeable in international shipping requirements, problem solver and self-motivated.

ETC offers great benefits and a unique, causal work environment.

Representative Responsibilities :

  • Communicates with the ETC service groups and forwarding agents to ensure a smooth and efficient shipping process
  • Verifies availability of product for upcoming shipments
  • Provides carrier pick-up scheduling information as necessary to other departments to ensure freight readiness, and to minimize carrier wait fees.
  • Serves as primary contact for shipping related information
  • Ensures products are available by the ship date or effectively communicates delays and expected availability.
  • Communicates with forwarding agents of ETC and ETC’s customers as necessary
  • Creates and maintains main stock purchase orders (as appropriate).
  • Obtains transfer pricing between companies as necessary.
  • Reviews rescheduling reports.
  • Reviews orders for potential shortages.
  • Reviews, reacts, and communicates inventory discrepancies
  • Tracks shipments when requested.
  • Ensures lead time and safety stocks are accurate and driving the appropriate demand.
  • Purchasing
  • Raising of all ETC Asia purchase orders
  • Inventory
  • Ensuring all movements are completed correctly in ERP
  • Keep Sell off stock data up to date and correct.
  • Assist with Cycle Count programme for all storage locations
  • Assist / provide cover for raising of Shipping document for Loan
  • Assist with SAP Material Master maintenance
  • Assist with materials planning for Asia
  • Handles Rework
  • Compliance with Customs regulations
  • Ensure proper filing for Import / Export Declaration
  • Export documentation for all shipments
  • Commercial Invoice
  • Certificate of Origins
  • Other specific paperwork required
  • Import documentation
  • clearance advice for all imports for ETC Asia’s responsibilities
  • Checking all documents are correct
  • HS Codes
  • Keeps up to date on Monthly basis, while filing amendments from Customs
  • When amendments occur publishes HS Code list internally & advise our Import agents.
  • Coordinates the actual shipping process
  • Coordinates picking, packing and staging of shipment using compliant packaging materials.
  • Ensure proper crates, pallets, etc. are developed and used for international shipments that are compliant e.g. with international solid wood packaging requirements and importing country requirements.
  • Works with intercompany coordinators in the configuring and optimizing containers
  • Coordinates the unloading of inbound container freight
  • Coordinates carrier selection for shipments to provide adequate service while minimizing overall cost
  • Prepares freight quotes for the service groups in a timely and efficient manner, utilizing the most effective carriers.
  • Prepares freight quote packages for overall total volume based on type of service and regions
  • Reconciles freight invoices upon receipt
  • Manages freight claims for damage or service failures
  • Remains current on freight trends, potential carrier labor disputes, etc.
  • Serves as the primary contact for shipping processes
  • Audits and maintains freight rates in shipping system to include fuel surcharges, etc.
  • Periodically audits customer invoices to ensure freight charges for all carriers are calculating correctly.
  • Prepares commercial invoices & delivery orders
  • Assists in ensuring Letters of Credit contain required information, and providing copies to the forwarders, when necessary
  • Ensures proper Incoterms are documented on the order
  • Remains current with changing international shipping regulations
  • Provide customer service via telephone and e-mail
  • Performs other reasonable duties as assigned
  • Minimum Qualifications :

  • High school diploma or its equivalent
  • 3 or more years’ experience working in a logistics environment
  • Knowledge of international shipping requirements, documentation, regulations, and processes
  • Strong attention to detail with a high degree of accuracy
  • Familiarity with ETC product to be able to determine commodity codes
  • Able to operate hand tool, small power tools and pallet jack
  • Hardworking, problem solving and creative thinking skills
  • Good interpersonal skill
  • Excellent organizational skills with a desire and ability to multitask
  • Experience with ERP computer systems
  • Experience with automated shipping systems
  • Proactive, assertive and self-motivated
  • Proficient in PC applications including MS Word, MS Excel, MS Outlook, MS PowerPoint
  • Proficient in Chinese word processing
  • Drivers’ license with acceptable driving record is a plus
  • Good command in written and spoken English, Cantonese and Mandarin
  • Ability to work independently
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