HR Advisor, Resourcing (12 month Fixed Term Contract)
Herbert Smith Freehills
Hong Kong, China

The opportunity

We are seeking a HR Advisor to join our regional recruitment team on a 12 month Fixed Term Contract.

Our recruitment process is vital to the success of the firm and in this critical role you will be managing the lateral recruitment for positions within our Practice groups and Business Services groups for Asia offices and responsibilities will include : -

Recruitment Process

  • Work with the hiring managers and / or partners to draft the business case for each recruitment and obtain the appropriate levels of approval
  • Assist to place job adverts on other relevant advertising forums as appropriate e.g. LinkedIn
  • Brief external recruitment providers, where necessary
  • Liaise directly with the business and recruiters / candidates to arrange interviews and when appropriate arrange video conference facilities, Teams, teleconference etc.
  • Confirm interview arrangements by sending out meeting requests to interviewers and ensure they have candidate's CV and details
  • Liaise directly with recruitment agencies about vacancies where appropriate and provide feedback regarding candidates at all stages of the process
  • Keep an up to date and accurate record of the progress of applications
  • Circulate a recruitment update to preferred recruitment agencies on a regular basis
  • Liaise directly with candidates, before and after an offer has been made
  • Prepare offer letters and contracts and arrange for these to be signed
  • Ensure pre-employment checks are requested for new starters
  • Maintain Agency list & Term of Business expiry list
  • Monitor Asia recruitment inbox
  • Management of applicant tracking system (ATS)

  • Responsible for managing live and expired job postings and monitoring the status of each opening for new applications etc.
  • Manage all internal processes e.g. update the recruitment ATS as required; file communication and documents to Worksite accordingly etc.
  • Review CVs, log profiles to the recruitment ATS and update candidate status
  • Set up accounts on the ATS for recruiters to upload profiles to the system
  • Additional duties

  • Work with HR Administrators to file documents in personnel files and the departmental filing system
  • Ensure the internal vacancy update circulated by the London recruitment team is kept up to date, accurate and reliable at all times for purposes of extracting MI Stats
  • Keep a log of recruitment agencies who have agreed terms with the Asia offices and file the agreements accordingly
  • Review and respond to speculative CVs and applications as appropriate
  • Reporting or administration assistance for ad-hoc projects as advised by Managers / Advisors
  • Undertake any duties reasonably assigned, outside those described above, in order to help the HR team meet its objectives.
  • Skills, experience and qualifications

    To be successful in this role, you will be / have :

  • demonstrable experience of managing the entire lateral recruitment lifecycle, likely gained through a combination of agency and in-house experience;
  • strong internal client service focus, client relationship management and influencing skills;
  • proven ability to work collaboratively and communicate effectively across all levels of the firm both verbally and in writing;
  • demonstrated commercial acumen and proven experience in undertaking activities that contribute to meeting the firm's strategic objectives;
  • experience in dealing with ambiguity and adapting to changing circumstances; and
  • proven experience in driving direct sourcing initiatives.
  • Human Resources


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