Administrative Assistant
S&P Global
Hong Kong , HK

The Role : Administrative Assistant

The Location : Hong Kong

The Team / The Business : You will be another core team member of the administration team to ensure daily operation efficiency.

The Impact : You have solid administration assistant experience from the financial services industry and have prior experience supporting large teams.

You are a detail-oriented individual and can work well under pressure.

What’s in it for you : This is an excellent opportunity for an energetic and personable individual with great communication skills.

You will get to work with a great team and you will be valued as a valuable team member in the team.

Responsibilities :

  • Provide daily administrative support to the Administration team
  • Manage meeting room bookings and calendar including coordination of department meetings and / or external client events (both virtual and in-person)
  • Oversee and provide calendar management to Senior Management and Lead analysts in the team
  • Handle and respond to email correspondence and phone calls
  • Handle photocopying, printing, mail and document (including newspaper distribution)
  • Order supplies and equipment for department if needed
  • Arrange domestic / international travel itineraries and coordinate travel and meeting plans for the departments
  • Prepare and process monthly expenses for the team for billing
  • Provide support on ad-hoc assignments or projects
  • Arrangement for local and overseas courier and mails (including Postage, DHL, Invoices report filing)
  • Support Sales / Mkt Dev for printing and binding seminar or meeting materials
  • Coordination for submitting medical and dental claim
  • Stationery replenishment for general office
  • Update Travel Schedule on Master file for all ex Corp, manage travel arrangement and report on Concur
  • Investor outreach report and update new contacts on SFDC
  • Business card order for staff
  • Update Market Outreach (MIP) in RatingsGateway and new contacts under SFDC
  • Qualifications :

  • Bachelor degree in business or any related subjects
  • Solid administrative assistant or executive assistant experience in other financial institutions supporting large teams
  • Possess excellent organizational and communication skills (oral and written)
  • Professional phone manner and demeanor and excellent interpersonal skills
  • Must be able to work in a fast-paced team environment and to work independently, as well as work on projects as required
  • Must have high level of interpersonal skills to handle sensitive and confidential situations
  • Proficient in XP Word, Excel, Outlook, PowerPoint, LinkedIn, SalesForce, Concur
  • Ability to multi-task and prioritize work as needed
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