Awards Operations Manager
Euromoney Institutional Investor PLC
Hong Kong
5天前

Awards Operations Manager (temporary contract - HK)

Job ID May 2021-11630 Department Euromoney Institutional Investor Location Hong Kong Department / Location : Country (Full Name) Hong Kong Contract Type Temporary Full-Time (on Payroll) Category Conferences / Seminars / Events

Job Advert

JOB TITLE : Awards Operations Manager (Contract)

REPORTS TO : Senior Awards Operations Manager

LOCATION : Hong Kong

DEPARTMENT / DIVISION : NextGen, FPS

JOB PURPOSE

The Operations Manager will be an events manager who can manage end-to-end delivery of their allocated events. They will assist the Senior Awards Operations Manager in overseeing and executing the upcoming NextGen Awards.

PRINCIPAL ACCOUNTABILITIES

  • Overseeing awards event delivery - both physical and virtual with end to end accountability for operational management of all events including customer journeys and improving onsite experience
  • Maximising the profitability, sustainability and quality of each event through effective procurement
  • Project managing events and control costs to deliver within budget
  • Managing end-to-end delivery of events each year of varying size, format and complexity across a range of geographies
  • Assist with venue selection, negotiating contracts and date choices
  • Responsible for risk and compliance at events - ensure security plans are adhered to and that each event has a full risk assessment (including risks to consider around the return to live events)
  • Manage events onsite including management of onsite staff
  • Arrange trophy ordering, rehearsals and table plans for physical awards dinners
  • Manage ad-hoc projects, both departmental or event related as directed by the Director, Sales Operations and Senior Awards Operations Manager
  • Assist with virtual platform choice and build - procure suitable virtual platforms and apps and act as lead contact for platform supplier in compliance with Euromoney preferred supplier list
  • Suppliers
  • AMS team sales, commercial content, marketing, customer services, editorial
  • Awards Operations Team
  • Euromoney specialists legal, risk, event steerco, data protection, security, compliance
  • Clients
  • KNOWLEDGE, EXPERIENCE AND SKILLS

    ESSENTIAL

  • Ability to work in a fast-paced environment
  • Experience of managing events, and creating / understanding business processes
  • Experience of working on awards in a corporate environment
  • An understanding of the business development landscape of customers
  • Experience negotiating and contracting with venues and suppliers
  • Experience in risk policies affecting international events such as VAT, modern slavery, anti-bribery, trade sanctions, data protections, security and compliance as well as the event risk management & awareness framework
  • Proactive and takes initiative by being able to identify problems, research and evaluate options creatively and innovatively
  • Self-motivator and team player
  • Confident decision-making, thought leadership and a focus on finding solutions and achieving results by taking accountability and ownership of decisions made
  • DESIRABLE

  • Proven track record in the successful strategic, operational and financial planning and delivery of awards
  • Experience in venue contracting and negotiation up to US$300,000
  • Virtual event platform experience and running virtual events
  • Experience of using and working with Salesforce
  • BEHAVIOURIAL COMPETENCIES

  • Work well under pressure and to deadlines
  • Customer first approach
  • A willingness to travel and work late / overnight shifts on occasion
  • Self-confident and clear decision making
  • Comfortable working on own initiative
  • Able to manage an onsite team
  • Agile and adaptable
  • Conflict competent
  • Manages change and is open to change
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