Term Officer
Vocational Training Council
Wan Chai, Hong Kong

The School for Higher and Professional Education (SHAPE) is a self-financed arm of the Vocational Training Council (VTC).

It offers top-up bachelor degree and master’s degree programmes to VTC’s Higher Diploma graduates and other sub-degree and degree holders in collaboration with both local and overseas universities.

Applications are now invited for Term Officer post at SHAPE.

Major Duties :

a) To perform administrative duties in respect of one or more of the following areas :

  • i) human resources management;
  • ii) student admission and course related administration;
  • iii) academic support and quality assurance;
  • iv) finance and supplies matters; and

  • v) general administration and facilities management;
  • b) To supervise and coordinate the work of clerical and supporting staff to ensure the smooth operation and administration of the collaborative degree programmes;
  • c) To assist in the formulation, implementation and review of operational policies, systems and procedures;
  • d) To undertake committee work in various committees, boards and meetings;
  • e) To assist in coordinating projects and events, including graduation ceremonies, accreditation exercise, promotional activities;
  • and student networking events; and

    f) To help implement the quality policy of the operational unit.

    Requirements :

  • a) A recognised degree or equivalent;
  • b) At least 2 years’ relevant work experience in educational institutions or comparable organizations;
  • c) Good understanding of the Council’s operation and various administration systems;
  • d) Good communication, interpersonal, organization and administrative skills;
  • e) Good problem solving, time management and team building skills;
  • f) Self-initiative, willingness to meet challenges and the ability to work independently;
  • g) A high level of written and spoken language proficiency in both Chinese and English; and

    h) Preference will be given to the applicants with experience in :

    i) handling student admission and programme administration for programmes offered in collaboration with overseas universities; and

    ii) supporting student activities, graduation ceremonies and accreditation exercises.

    Note s :

    1) Shortlisted applicants will be required to take a written assessment in both English and Chinese.

    2) The appointee(s) may be required to work on irregular hours and perform duties on Saturdays and Sundays as necessary.


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