Officer - Listing
Hong Kong Exchanges and Clearing Limited
Hong Kong, Asia Pacific

Job Responsibilities :

Provide full spectrum of secretarial and administrative support to the Listing Policy & Secretariat team

Perform general administrative duties including word processing, copying, scanning of documents and filing

  • Answer telephone calls and receive visitors
  • Organize meetings including : booking internal venue, checking expected attendance, arranging tabled documents and meeting equipment (including conference call dial-in)

    Liaising with internal teams on agenda items, documentation and conflict information

  • Drafting of formal agenda from template
  • Uploading documents to an electronic software platform and setting access rights

  • Copying and binding documents for dispatch
  • Liaising with postal staff on the despatch of documents

    Attending meetings to receive and direct attendees

  • Maintaining meeting attendance records
  • Perform any other administrative duties as assigned by supervisor

    Job Requirements :

    HKCEE / HKDSE or above with formal secretarial training

    At least 3 years of secretarial and / or administrative experience in serving in a well-established financial organization

    Paralegal background would be an advantage but not essential

    Organised, attentive to detail, and with the ability to multi-task

    Able to communicate effectively in both written and spoken English and Chinese. Proficiency in Putonghua an advantage

    Proficiency in MS Word, Excel, PowerPoint, Outlook and Chinese word processing


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