Report to Department Head of Loan Documentation. Act as a team lead role to lead and manage the Document Vetting Team to provide documentation support to Corporate Banking Division, Retail Banking Division and Private Banking Division on general banking facilities, retail, bilateral or syndicated loan transactions in accordance with relevant policies and procedures.
Assist Department Head on management of team and to lead, train and supervise the team to give support to relevant business units.
Main Responsibilities :
Set up guideline and policy on processing; designing functions, responsibilities, workflow, control procedures and the delegated authority for the team so as to comply with the Bank and internal / external audit standards.
Provide advice and recommendation for operation strategy development to support business requirements.
Represent the team and participate in the Bank’s system / new product / new business / new initiative projects to ensure smooth credit operations.
Review and provide comments on facility and security documentation prepared by legal counsel.
Manage the team to provide excellent support on all standard / non-standard credit documentation deliveries covering all kinds of commercial / retail bank products according to the Bank’s requirements.
Manage the team to provide excellent support on facility and / or security agent duties for syndicated lending.
Ensure requisite loan documents and the necessary conditions precedent are duly completed to the Bank’s satisfaction.
Approve limit dispatch and loan drawdown requests.
Manage the team to provide follow up with business units on all documentation deficiencies and outstanding loan documents after limit dispatch.
Manager the team to provide follow up of all relevant credit related covenants per credit approval and compliance of all conditions subsequent.
Review operation processes regularly to identify improvement opportunities and update procedure manuals regularly.
Manage the team to provide accurate and timely administrative support including but not limited to imaging, original credit / security documents custodian / retention and other administrative support to the department.
Implement control measures to minimize the operation risk of the team and monitor the performance of the team members to comply with the Bank’s policy and guidelines.
Support Department Head on team management and development plan of the team; identify and manage the high talents; create improvement opportunities to team members as well as work on ad hoc projects as and when required.
Ensure that dual control is maintained in the team.
Ensure and manage the teams complying with guidelines / procedures on Department level, Bank level and audit standards.
Conduct performance appraisal and handle staff issues within the team.
Lead the team to meet service level agreed with Business or other Operational departments and service partners.
Participate in audit reviews and handle audit / external regulators’ enquires and regulatory requirement.
Incumbent Requirements :
Degree holder or above with minimum years’ experience in loan documentation of banking industry of which at least 5 years in managerial level.
In-depth knowledge on credit administration functions, banking products and non-standard documentation.
Good knowledge of Hong Kong Companies Ordinance, relevant banking law and regulatory requirements stipulated by relevant supervisory authorities.
Proficiency in PC skills including Microsoft Word, Excel and Access, etc.
Excellent analytical, interpersonal, communication and problem solving skills.
Good team player, detail-oriented and able to work under tight deadlines.
Good command of spoken and written English & Chinese.