Ref : HO - EO
The position is responsible for the effective management of the CEO Office and serves as a liaison to the committees through the provision of wide-ranging, efficient, accurate and timely executive and administrative support services.
To provide full spectrum of executive, administrative and operational support to CEO Office and committees, including the management and coordination of governance matters, management & committee meetings, visitations, community relations and corporate events;
To initiate and respond to internal and external correspondences including composition, reviewing, editing and distribution;
To assist in diary management, including organization of internal and external meetings and events;
To provide support to management and committee meetings, including preparing agenda, coordinating and / or writing papers, producing minutes and ensuring progress of follow-up actions;
To draft reports, presentations and proposals, and to handle agreements and confidential documents as required; and
To provide assistance on various projects, performing ad hoc assignments and other related duties as assigned by the Chief Executive Officer and Executive Manager.
Degree holder with at least 6 years of relevant experience of working in a similar role providing support for senior management preferably from sizable organizations;
A good track record of working independently for CEO / senior management and handling a wide spectrum of activities confidentially and with discretion;
Mature, proactive, able to work collaboratively, adaptive with great versatility;
Highly organized with efficient prioritization skills and capable of juggling competing tasks to the highest standard;
Excellent communication skills, highly resourceful team-player with the ability to be extremely effective independently;
Meticulous attention to detail and strong coordination and forward thinking capabilities;
Proficiency using Microsoft office including Outlook, Word, Excel and PowerPoint at advanced level;
Strong command of English and Chinese writing skills.