Administrative Assistant
Janus International Holding LLC
Hong Kong
2小时前

We are a leading independent global asset manager, dedicated to delivering the best outcomes for our clients through a highly diversified range of actively-managed products.

We are truly global, supporting our individual and institutional investors across a range of products, encompassing equities, fixed income, multi-asset and alternatives.

Our high-energy and collaborative culture at Janus Henderson helps our client achieve their goals and ensures that our people love the place they work.

Role :

Administrative Assistant

Location : Hong Kong

Department : Distribution

The department

The Administration team provides administrative and technical support to an office of approximately 20 employees, in the areas of Sales, Marketing, I.

T. and Compliance. Also, it coordinates with regional and global offices on group activities. The team comprises of 1 Executive Assistant & Office Manager and 1 Administrative Assistant (this role).

Overview of the role

You will be responsible for providing support to office administration for the Hong Kong office.

Duties and responsibilities

You will :

  • Provide support for office administration and other office facilities.
  • Assist with travel and expenses claims, booking flights and accommodation through our corporate travel agency, updating passenger information and link loyalty schemes to travel bookings and submit travel expenses reimbursement.
  • Check and process invoices in an efficient and timely manner.
  • Maintain office supplies of stationary & refreshments, keeping a record of spending to identify potential savings.
  • Cover reception duties, welcoming guests, answering and directing calls, sorting post, keeping the office clean and tidy.
  • Coordinate the maintenance and repair of office equipment with third party suppliers and vendors.
  • Manage internal & external document delivery.
  • Perform outdoor activities such as document / mail delivery and collection, cheque deposits and office supplies purchase.
  • Work effectively and efficiently with the Executive Assistant & Office Manager and provide cover for each other’s duties when either party is out of office.
  • Assist with departmental projects and organising office events.
  • Carry out additional duties as assigned.
  • Supervisory responsibilities

    Technical skills and qualifications

  • 5 years office administration or customer services experience required
  • Strong interpersonal and customer service skills
  • Strong clerical and administrative skills
  • Intermediate to advanced computer skills, including MS Word, Excel, PowerPoint
  • Strong verbal and written communication skills
  • Fluent in English, Cantonese with conversational Mandarin preferred.
  • Competencies required

    In addition to putting clients first, acting like an owner, and succeeding as a team, the competencies for this role include :

  • Able to work independently
  • Team player
  • Flexible to working overtime at short notice, and this may include weekends and on holidays.
  • Ongoing competence in the role to be assessed, in line with applicable regulatory requirements, by :

  • Annual performance appraisal
  • Completion of all assigned compliance training
  • Compliance requirements

    At a minimum the role will require you to :

  • Place the interest of Janus Henderson’s Clients first and always act in accordance with TCF (Treating Customers Fairly) principles
  • Understand and follow laws and regulations applicable for your role, seeking the help of your supervising manager or Compliance if you would like further explanation or direction regarding this
  • Understand and abide by all Janus Henderson policies applicable to your role, and ask for the support / guidance of the policy owner if you are unsure at any time
  • You are ultimately accountable for your actions and responsible for seeking further information on any or all of the above as necessary.
  • We are a leading independent global asset manager, dedicated to delivering the best outcomes for our clients through a highly diversified range of actively-managed products.

    We are truly global, supporting our individual and institutional investors across a range of products, encompassing equities, fixed income, multi-asset and alternatives.

    Our high-energy and collaborative culture at Janus Henderson helps our client achieve their goals and ensures that our people love the place they work.

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