Job Summary :
The Executive Secretary supports the CFO and the various business functions under CFO to be effective in managing a broad scope of responsibilities and engaging extensively with a wide range of both internal and external stakeholders / partners.
The Executive Secretary will keep the CFO stay well-informed, appropriately engaged, and on time. The individual will also help monitor progress of key work streams, develop actions to promote team connectivity, and foster a professional, service oriented, effective and consistent image of the CFO and various business functions under CFO.
Manage calendar and assist in planning appointments, board meetings, conferences etc.
Optimize time management, communicate concerns and anticipate / resolve conflicts.
Maintain CFO’s calendar agenda and assist in planning appointments, board meetings, conferences etc.
Coordinate conferences / meetings and travel arrangements with other parties.
Maintain electronic and paper records ensuring information is organized and easily accessible
Handle confidential documents ensuring they remain secure
Handle administrative duties, such as document management, purchase order approvals, vacation record, time recording, travel and entertainment expenses reporting / reimbursement, business trip requests etc.
Consistently and timely follow-up on items which require feedback from CFO.
Help CFO manage the various business functions under CFO efficiently and effectively.
Prepare agendas and meeting minutes for staff meetings. Monitor progress of key work streams. Where appropriate, prepare / consolidate work plans.
Follow-up with specific team members on their work streams to anticipate upcoming meeting needs and timing. Identify inter-
dependencies and gaps and share them with CFO and the leadership team.
Act as a team ambassador and promote professional, service oriented, effective, and consistent interactions between various business functions under CFO and both internal and external stakeholders.
Monitor office supplies and negotiate terms with suppliers to ensure the most cost-effective orders
Basic Qualifications :
Degree in business administration or relative field
Proven experience as an executive or similar administrative role
Effective at anticipating and tactfully resolving conflicts
Enjoys working collaboratively with others and developing win / win solutions
Highly self-motivated, resourceful, and planful
Excellent organizational and time-management skills, ability to multi-task and prioritize work
Proficient in Microsoft Office and Windows, including Outlook, Word, Excel and PowerPoint
Knowledge in SAP would be an advantage
Excellent in both written and verbal in English and Cantonese, Mandarin would be a plus
About Hong Kong Disneyland Resort :
Since Hong Kong Disneyland Resort opened in 2005, it has entertained millions of guests from Hong Kong, mainland China, Southeast Asia and farther abroad.
As the first Disney resort in China, it features award-winning, first-of-its-kind entertainment offerings and guest services specially-
designed for an international guest base, all brought to life by the resort’s multilingual cast members.
About The Walt Disney Company :
The Walt Disney Company, together with its subsidiaries and affiliates, is a leading diversified international family entertainment and media enterprise with the following business segments : media networks, parks and resorts, studio entertainment, consumer products and interactive media.
From humble beginnings as a cartoon studio in the 1920s to its preeminent name in the entertainment industry today, Disney proudly continues its legacy of creating world-
class stories and experiences for every member of the family. Disney’s stories, characters and experiences reach consumers and guests from every corner of the globe.
With operations in more than 40 countries, our employees and cast members work together to create entertainment experiences that are both universally and locally cherished.
This position is with Hongkong International Theme Parks Limited, which is part of a business segment we call Hong Kong Disneyland Resort.