Personal Assistant - Head of HR Hong Kong
BNP Paribas
Hong Kong, Hong Kong, HK

About BNP Paribas in Asia Pacific

In Asia Pacific, BNP Paribas is one of the best-positioned international financial institutions with an uninterrupted presence since 1860.

Currently with over 15,000 employees* and a presence in 13 markets, BNP Paribas provides corporates, institutional and private investors with product and service solutions tailored to their specific needs.

It offers a wide range of financial services covering corporate & institutional banking, wealth management, asset management, insurance, as well as retail banking and consumer financing through strategic partnerships.

Worldwide, BNP Paribas has a presence in 74 countries with more than 190,000 employees. It has key positions in its three main activities : Domestic Markets and International Financial Services (whose retail-

banking networks and financial services are covered by Retail Banking & Services) and Corporate & Institutional Banking, which serves two client franchises : corporate clients and institutional investors.

Asia Pacific is a key strategic region for BNP Paribas and it continues to develop its franchise in the region.

BNP Paribas offers you an exciting career opportunity in an international, challenging business environment characterized by high pace and diversity with focus on creating valuable relations with our customers.

We offer a competitive salary & benefits package and also an excellent work environment where you're valued as part of our team!

  • excluding partnerships
  • Position Purpose

    Working within the HR team in Hong Kong, you will be supporting the Head of HR, Hong Kong in the day-to-day management on various HR subjects, staff issues and enquiries, as well as to the management of the local HR team in Hong Kong.

    Direct Responsibilities :

    Manage the calendar for Head of HR, HK. Prioritize meeting arrangement as according to the urgency and importance of meeting requests.

    Conduct mailbox screening for the Head of HR, HK on a highly confidential manner. Ensure to alert the Head of HR HK to respond to important and urgent messages without delay.

    Organize Teleconference, Telepresence, Video Conference, and regular team meetings for the HK HR team

    Organize overseas business travel and administer the expense claim process in accordance with the Group’s Travel Policy.

    Prepare PowerPoint presentations and compile excel analysis as and when needed.

    Perform general secretarial duties such as filing, photocopying, binding, managing invoices, etc.

    Provide administrative support to the HK HR Team on office facilities and stationary maintenance.

    Perform eLeave and other system inputs

    Participate, coordinate and support various HK HR projects in relations to subjects such as Diversity & Inclusion, Mobility, Talent Management, Employee Relations, and Training & Development etc.

    Control Aspects

    Technical and Behavioral Competencies required

    Contribute to the implementation of operational permanent control policies and procedures in day to day business activities, such as control plan, BCP plan etc.

    Comply with regulatory requirements and internal guidelines

    Contribute to the reporting of all incidents according to the Incident Management System

    Knowledge on Company’s corporate standards, values and procedures

    Good understanding on corporate organization structure

    Familiarize with the internal HR Policies and the responsible parties

    Basic knowledge on Hong Kong Labor Ordinance

    Discreet, reliable, and be able to deal with highly sensitive information independently and confidentially

    Good interpersonal and communication skills

    Good team work and be able to collaborate well with both local and regional HR teams

    Highly attentive to details

    Able to multitask and work under pressure

    Technical skills : PowerPoint and Excel

    Experience and Qualifications required

    Undergraduate degree preferred

    PROCUREMENT OR SECURITY OR FACILITIES MANAGEMENT Education Level Not indicated Experience Level At least 5 years Behavioural Competencies Ability to collaborate / Teamwork, Attention to detail / rigor, Communication skills -

    oral & written, Active listening, Organizational skills Transversal Competencies

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