To provide overall supervision of Admin services (Administrator, Receptionists, Office Assistants and / or outsourced vendor staff) covering multiple locations e.
g. HK, Macau, Japan etc. and ensure smooth running of the related administration functions and services.- Identifies office renovation project requirements by gathering internal team data, analyzing operations, determining project scope and documenting results;
Work with Procurement team to manage office inventory and property / equipment;- Work with Procurement team to review vendor contracts and proceed procurement through cost-
effective bids and negotiates with suppliers to meet quality, delivery, and cost objectives;- Analyze office growth based on headcount and lease duration to develop proper office expansion and renovation plan;
Research on market and industry on office space planning;- Identify deficiencies and areas for improvement and redesign office environment;
Coordinate event logistics for a variety of meetings including liaising with vendors and participants;- Maintains quality service by establishing and enforcing organization standards;
Responsible for annual and monthly budget development, analysis, and proposal;- Oversee facilities management and ensure annual property insurance etc.
Work closely with HQ Admin and Workspace Mgt teams for ad hoc projects and system setup / improvement- To act as advocates of Group's culture and value propositions
Languages requirement : Fluently in English, Mandarin & Japanese (additional competency).- Software kills : Excellent in Excel, PowerPoint and some basic drawings skill.
Others : Customer oriented, self-discipline, result-driven, self-motivated, matured, multi-tasking and willing to travel.
At least 8-10 years in general office administration and project experience, preferably in sizeable company, with at least 5 years at supervisory levelImmediately availability is preferred