Executive Assistant to Regional Finance Office
Hong Kong, HK, HK


POSITION SUMMARY : The Executive Assistant provides a range of administrative support services to the CFO, Asia Pacific and the Finance executive management.

S / he maintains high standards of professionalism, efficiency and communication, and also deals with a wide range of sensitive information with discretion.

Key Responsibilities :

  • Provides a full spectrum of secretarial and administrative support to the CFO and Finance executive management including arranging and organizing meetings, attending and taking minutes with follow up on required actions
  • Manages calendars including meeting schedules and appointments
  • Prepares and consolidates various reports, documents and presentations
  • Coordinates travel arrangements such as flight itineraries, hotel bookings, and accommodation for the management team as well as for guests
  • Responsible for all correspondence, drafting letters and documents, collecting and analyzing materials and information
  • Undertakes and provides support on special assignments or projects as requested by the CFO and Finance executive management
  • Manages sensitive and confidential information with discretion
  • Coordinates and organizes team activities and events
  • Performs ad hoc duties as required and / or assigned
  • Requirements :

  • Degree holder with 5+ years of related working experience at MNC serving the senior / executive management
  • Experienced in creating presentations and handling executive-level reports
  • Good time-management and organization skills, committed with a high level of professionalism and confidentiality
  • Detail oriented, team player with can do attitude and strong communication skill
  • Proficient in Microsoft Applications, Word, Excel and PowerPoint
  • Excellent command of spoken and written English
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