Production Coordinator
Hong Kong

The position of Production Coordinator involves the production of accurate valuation documents for clients and their professional advisors, supporting cross-category business getting in Hong Kong and Asia.


  • Supporting the Head of Department, Office & Production Manager, Valuations Managers, Specialist Departments and regional Business Getters as required
  • Logging and dealing with all valuation enquiries, directing them as appropriate
  • Co-ordinating the receipt of work from experts, typing, processing and formatting work, extensive proof reading, issuing invoices, ensuring valuations are produced to the highest standard of accuracy and in a timely manner, meeting demanding deadline
  • Creating spreadsheets and providing data analysis when required
  • Arranging valuation visits, booking travel as and when required, ensuring the team receives the brief and working notes in good time
  • Accompanying Valuation Managers and Specialists on client visits, as and when required
  • Creating bespoke valuation documents at the Managers’ request
  • Liaising closely with Specialist Departments, Valuations Department, London, Client Development, Tax & Heritage, Proposals, and the wider Business Development division, sharing relevant information regarding clients, their collections, and combined projects
  • Maintaining and updating all valuation databases, spreadsheets, priority lists, keeping extensive data records current
  • Coordinating diaries and all associated valuation paperwork for internal meetings such as live reviews, taking notes, writing up memos and maintaining organised files
  • Maintaining complete client confidentiality at all times, adhering to GDPR requirements, and all internal compliance surrounding clients and their personal information
  • Providing excellent levels of client service in line with corporate standards, acting as an ambassador for Sotheby’s in both manner and appearance

  • A minimum of 2 years’ practical administrative experience at an international auction house is required
  • Have a background in art history, or an interest and willingness to learn about fine and decorative art
  • Educated to graduate standard, ideally with a BA or MA in the History of Art
  • Be computer literate (MS Excel, Word and Power Point; Photoshop desirable), advanced Excel skills are essential
  • Practical knowledge of the Sotheby’s valuation system would be an advantage
  • Knowledge of Sotheby’s services, corporate culture and departments is essential
  • Good photography skills
  • Fluent English (oral and written) is essential, a second European language would be an advantage
  • Ability to communicate professionally and confidently, both verbally and in writing
  • Possess excellent client service skills (diplomacy, sensitivity, maturity, self-assurance and discretion)
  • Have an organised and methodical approach to work and high attention to detail
  • Ability to work under pressure, coordinate a busy schedule and prioritise workload, meeting tight deadlines
  • Be self-motivated and able to work effectively alone using own initiative, as well as part of a team
  • Possess commercial awareness and business acumen, along with demonstrable numerical and analytical skills
  • Be a resourceful problem solver, utilising resources and information effectively
  • Flexible approach to working hours
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    To view our Candidate Privacy Notice for the UK, Hong Kong, France and Switzerland, please click here .


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