Team Assistant
UBS
Hong Kong
9天前

Your role

Are you a detail-oriented multi-tasker? Do you know how to make sure things run smoothly? We’re looking for someone like that who can provide administrative support to the APAC Litigation team. You’ll :

support the Litigation team members generally to ensure the smooth running of the department on a day-to-day basis

input and maintain various litigation related registers / logs / records, keep internal tracking logs on a monthly basis

co-ordinate input from team members and stakeholders into legal documents and various internal reports and amend as necessary

conduct regular internal control assessments and escalate any areas that require attention or enhancement

manage and maintain bookings / calendars, including conference calls, business related social events, vacation, travel and team meetings and send out reminders

  • Manage and track T&E claims
  • review and handle incoming and outgoing emails, telephone calls and postal deliveries

    provide organizational support, including for example the ordering of supplies and equipment, assisting to resolve IT and logistical issues,

    administer filing systems both manually and electronically

    manage and track settlement of accounts, processing of invoices of vendors to ensure payment execution

  • Co-operate with other team assistants as necessary on APAC GGC events and initiatives
  • Your team

    You will be part of a dynamic team responsible for managing disputes, litigation, contentious regulatory and other contentious matters across the Investment Bank and Wealth Management businesses.

    This role involves a high level of autonomy and would suit an individual who enjoys challenges, taking on responsibility and working in a global environment.

    You have :

    several years of administrative experience in a fast-paced, global environment

    demonstrated proficiency in Microsoft Office (Outlook, Word, PowerPoint, Excel)

    You are :

    a strong written and verbal communicator, comfortable interacting with colleagues at all levels and external counsel's assistants

    organized, efficient and detail-oriented, with an innate sense of how to prioritize (you make lists and get things checked off)

    highly motivated, a helpful team member and can work independently to find solutions

    fluent in English and Cantonese (Mandarin preferable but not essential)

    About us

    Expert advice. Wealth management. Investment banking. Asset management. Retail banking in Switzerland. And all the support functions.

    That's what we do. And we do it for private and institutional clients as well as corporations around the world.

    We are about 60,000 employees in all major financial centers, in more than 50 countries. Do you want to be one of us?

    What we offer

    Together. That’s how we do things. We offer people around the world a supportive, challenging and diverse working environment.

    We value your passion and commitment, and reward your performance.

    Keen to achieve the work-life agility that you desire? We're open to discussing how this could work for you (and us).

    Why UBS?

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