To provide overall supervision of Admin services (Administrator, Receptionists, Office Assistants and / or outsourced vendor staff) covering multiple locations e.
g. HK, Macau, Japan etc. and ensure smooth running of the related administration functions and services.
Identifies office renovation project requirements by gathering internal team data, analyzing operations, determining project scope and documenting results;
Work with Procurement team to manage office inventory and property / equipment;
Work with Procurement team to review vendor contracts and proceed procurement through cost-effective bids and negotiates with suppliers to meet quality, delivery, and cost objectives;
Analyze office growth based on headcount and lease duration to develop proper office expansion and renovation plan;
Research on market and industry on office space planning;
Identify deficiencies and areas for improvement and redesign office environment;
Coordinate event logistics for a variety of meetings including liaising with vendors and participants;
Maintains quality service by establishing and enforcing organization standards;
Responsible for annual and monthly budget development, analysis, and proposal;
Oversee facilities management and ensure annual property insurance etc.;
Work closely with HQ Admin and Workspace Mgt teams for ad hoc projects and system setup / improvement
To act as advocates of Group's culture and value propositions
Languages requirement : Fluently in English, Mandarin & Japanese (additional competency).
Software kills : Excellent in Excel, PowerPoint and some basic drawings skill.
Others : Customer oriented, self-discipline, result-driven, self-motivated, matured, multi-tasking and willing to travel.
At least 8-10 years in general office administration and project experience, preferably in sizeable company, with at least 5 years at supervisory level
Immediately availability is preferred