Secretary
AIA
Hong Kong, HK
3天前

At AIA we’ve started an exciting movement to create a healthier, more sustainable future for everyone.

Sound like you? Then read on.

WE ARE LOOKING FOR .....

This position provides secretarial and administrative support to supervisor / department.

Roles and Responsibilities :

  • Provide full secretarial and administrative support to supervisor / department
  • Accurately maintain and monitor diaries
  • Handle and screen phone calls and answer enquiries
  • Meeting / Teleconference / Video Conference arrangement
  • Handle filing and maintain proper records
  • Travel and accommodation arrangement
  • Expense claim and expense management
  • Prepare management reports, approval memos and presentation materials
  • Support admin duties such as order stationary, organize office event, general maintenances, etc.
  • Act as coordinator for department activities and people movement including on-on-boarding and exit, etc.
  • Serve as back-up for other secretaries if necessary
  • Perform ad-hoc projects and tasks when required
  • Minimum Job Requirements :

  • Diploma or Degree holder
  • Minimum 10 years’ solid team secretarial / administrative experience, preferably in reputable financial institutions
  • Proficiency in MS Office, Chinese Word Processing, Excel and Powerpoint; Payment system and MS Outlook
  • Good command of spoken and written English and Chinese;
  • Good interpersonal and communication skills;
  • Mature, strong sense of responsibility and able to work independently.
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