At AIA we’ve started an exciting movement to create a healthier, more sustainable future for everyone.
Sound like you? Then read on.
WE ARE LOOKING FOR .....
This position provides secretarial and administrative support to supervisor / department.
Roles and Responsibilities :
Provide full secretarial and administrative support to supervisor / department
Accurately maintain and monitor diaries
Handle and screen phone calls and answer enquiries
Meeting / Teleconference / Video Conference arrangement
Handle filing and maintain proper records
Travel and accommodation arrangement
Expense claim and expense management
Prepare management reports, approval memos and presentation materials
Support admin duties such as order stationary, organize office event, general maintenances, etc.
Act as coordinator for department activities and people movement including on-on-boarding and exit, etc.
Serve as back-up for other secretaries if necessary
Perform ad-hoc projects and tasks when required
Minimum Job Requirements :
Diploma or Degree holder
Minimum 10 years’ solid team secretarial / administrative experience, preferably in reputable financial institutions
Proficiency in MS Office, Chinese Word Processing, Excel and Powerpoint; Payment system and MS Outlook
Good command of spoken and written English and Chinese;
Good interpersonal and communication skills;
Mature, strong sense of responsibility and able to work independently. 
