Term Executive Assistant II / III
Vocational Training Council
Wan Chai, Hong Kong

Major Duties of Term Executive Assistant II :

a) To provide clerical support in one or more of the following areas :

  • i) general / course administration;
  • ii) student affairs and student admissions;
  • iii) book-keeping, supplies and stores administration;
  • iv) human resources administration;
  • v) library service;
  • vi) course promotion or event organization; and

    vii) data input and filing duties

  • b) To handle enquiries and provide counter services;
  • c) To support activities and events; and

    d) To draft simple correspondence

    Requirements for Term Executive Assistant II :

    a) (i) 5 subjects in the Hong Kong Certificate of Education Examination (HKCEE) at Grade E / Level 2 or above including English Language (Syllabus B)*, Chinese Language and Mathematics, or equivalent; OR

  • ii) A combination of results in 5 subjects in the Hong Kong Diploma of Secondary Education (HKDSE) Examination at Level 2 or above in New Senior Secondary subjects / Attained or above in Applied Learning subjects / Grade E or above in Other Language subjects;
  • and the 5 subjects should include English Language*, Chinese Language and Mathematics; OR

    iii) A recognized Certificate / Diploma / Foundation Diploma / Foundation Certificate, or Project Yi Jin.

  • Completion of Hong Kong Vocational English Programme (HKVEP) at Level 2 / Passing 5 specific VTC’s Vocational English Module Certificates is considered an alternative qualification.
  • b) Proficiency in the use of computer software applications, such as MS Word, MS Excel, MS PowerPoint and Chinese word processing

  • c) Good command of Chinese and English, preferably with knowledge of Putonghua;
  • d) Good communication, interpersonal and organizational skills;
  • e) Ability to work independently and be a good team player; and

    f) Good work initiative and be customer-oriented.

    Notes :

    1) Applicants without the academic qualifications required but have completed Form 5 or equivalent may be considered for the post of Term Executive Assistant III.

    2) Shortlisted applicants will be required to attend a Computer Skills Test (CST) including document formatting, English and Chinese typing, and use of spreadsheet.

    3) Appointee(s) may be required to perform duties at different work locations and outside normal office hours.


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