Hub Administrator
The Hong Kong University of Science and Technology
Kowloon, Hong Kong

The Hong Kong University of Science and Technology (HKUST) is a world-renowned international research university. The Ministry of Education of People's Republic of China officially approved the preparatory status of HKUST(GZ) in September 2019.

The GZ campus covers 1.13 square kilometers and the first phase of construction is expected to be completed in 2022. At steady state, the number of undergraduate and postgraduate students will reach a total of 10,000.

The intended areas of focus in the GZ Campus will be thematic and cross-disciplinary in nature, synergistic with HKUST without overlapping academic degrees or structures.

Four Academic Hubs (equivalent to schools) with 16 Thrust Areas (equivalent to departments) are now in place.

As one of the four Academic Hubs at the GZ Campus, the Systems Hub hosts a cluster of cross-disciplinary Thrust Areas in Bioscience and Biomedical Engineering, Intelligent Transportation, Robotics and Autonomous Systems, and Smart Manufacturing.

Based on the fundamental research in various technical fields, the Systems Hub will facilitate the integration of multidisciplinary technologies and explore their applications.

The Systems Hub now invites applications for one non-academic position, with the title of Hub Administrator, to lead operational efforts in the planning and implementation of administrative functions of the Systems Hub.


The appointee will have the opportunity to be involved in a range of administrative duties in regard to the oversight and support of faculty recruitment, student admission, curricula management, public relationship and outreaching, inter-offices liaison and general office administration of the Systems Hub.

Major duties include :

  • assist the acting Dean to set up all related policies, procedures and guidelines for the operations of the Systems Hub;
  • coordinate the efforts in recruiting faculty members, academic and non-academic staff;
  • oversee student admission practices and mange studentship / scholarship schemes;
  • monitor quality assurance and policy compliance of academic programs, curricula requirements, and administrative regulations;
  • liaise with other academic and administrative units within the communities of HKUST;
  • establish domestic and international partnership with other tertiary institutions;
  • provide secretariat support to Hub committees including vetting of proposals, preparing meeting papers, drafting committee minutes and following through the implementation of decisions made by the committees;
  • oversee daily operations of the acting Dean office and automate office business processes; and
  • coach and supervise junior staff.
  • The appointee will be stationed in the HKUST(GZ) campus and may be required to attend activities scheduled outside regular office hours occasionally.

    For integration and coherence of both campuses of HKUST, the appointee may be required to travel to the Clear Water Bay campus in Hong Kong from time to time, as needed.

    Qualification Requirements

    Applicants should hold a good bachelor's degree and at least 10 years of professional records. Working experiences in the higher education sector or a public / quasi-public organization are considered helpful.

    The appointee should possess good planning, organizational and communication skills. IT skills will be an asset. The appointee should be self-motivated and act as a team player with a solution-driven mindset.

    He / she should possess a strong sense of responsibility and the ability to mobilize working partners to produce quality work under pressure and tight timelines.

    Proficiency in both written and spoken English and Chinese is required. English is the medium of instruction and administration at the HKUST(GZ) campus.

    It is best that candidates can present relevant test scores to demonstrate English proficiency.

    This is a Mainland appointment and the appointee will be offered a contract by HKUST Mainland entity in accordance with the Mainland labor laws and regulations.

    Appointment will initially be made on a 2-year contract, renewable subject to mutual agreement. Salary is highly competitive and will be commensurate with appointee’s professional qualifications and experiences.

  • Please submit (i) a full curriculum vitae in English; (ii) a statement of career objectives; (iii) the names and contact information of two referees;
  • iv) two reference letters (optional) online to the Human Resources Office. Review of applications will continue until all positions are filled.


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