Senior Administrative Assistant - Legal
Hong Kong, Hong Kong, Hong Kong


  • Supporting a Senior Managing Counsel and their team with a wide range of administrative activities in support
  • You will be tasked with room bookings, raising system approvals, expense management and prioritizing issues as required
  • Schedules meetings, prepares and distributes meeting agendas and minutes
  • Activities may also encompass disciplines such as event planning, bookkeeping, as well as standard areas like word processing, data entry etc
  • Makes travel arrangements and maintains calendar of appointments for assigned manager(s) and / or team
  • May be expected to prepare draft correspondences, memoranda and reports on behalf of and for review by the assigned manager(s) and / or team
  • Completes all billing and expense activities, manages supply orders and resolves associated issues on behalf of the office, manager(s) and / or team
  • Typically conducts a range of administrative assignments related to the team's attendance or conduct of seminars, workshops, and / or conferences, among others, including preparation of materials, scheduling and logistical arrangements
  • May review and analyse complex data, assist with budgets and budget presentations for review and use by the assigned manager(s) and / or team
  • Has some latitude for time management and selection of work methods / approach for completion of own work
  • Appropriately and effectively addresses complex issues escalated to the assigned manager('s') / team member('s') office
  • Requires ability to effectively prioritize competing requests and switch focus as needed; often must negotiate prioritization of administrative activities with team members / manager(s)
  • May participate in ad-hoc special projects or administrative initiatives
  • Other activities often reflect some elements of the professional discipline supported (e.g., HR, Risk, Finance)
  • Applies discretion to triage a wide range of requests, questions and problems directed toward the assigned manager(s) and / or team
  • Effective collaboration andcommunication, including information exchange with internal and externalcontacts, is required.
  • Qualifications

  • Experience working in a similar administrative / secretarial function supporting a senior team is essential
  • Previous experience within financial services or supporting a legal team is preferred
  • Experience liaising with senior Stakeholders is preferred
  • Must have excellent interpersonal skills in order to handle sensitive and confidential issues; to include poise, tact and diplomacy.
  • In addition, this individual must be able to interact and communicate with all levels of the organization, mindful of the culture and diversity of the audience

  • Ability to compose, type, and proof materials; establishing priorities and meeting deadlines.
  • Good IT skills to include the use personal computers, data storing and other Microsoft Office Suite products such as Word, Excel, Power Point, Outlook etc
  • Excellent English oral / written communication skills
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