The Greater China Human Resources Department is looking for a HR Administrator to provide operational support to the Greater China HR team such as handling all round applications, renewals, reporting and compliance documentations for the Law Society;
managing visa application and renewal process from end to end; preparing employment offers, letters, documents, internal notifications and induction packs for joiners;
providing all administrative support as directed by HR Advisor, etc.
Role and Primary Responsibilities :
Law Society Administration :
Handle all round applications, renewals, reporting and compliance documentations for the Law Society e.g. HKPC, RFL, Notification of Change, Annual Return etc.
Administer CPD trainings including scheduling trainings, applying for accreditation to Law Society, dealing with enquires from Law Society and staff regarding CPD, keeping training records up to date and arranging CPD suspension for staff when appropriate
Visa Administration :
Manage visa application and renewal process from end to end, answer enquiries, prepare letters and responses to Immigration Department as required
Maintain a tracking record for visa renewals and cessation
Prepare employment offers, letters, documents, internal notifications and induction packs for joiners
Handle leavers' logistics and arrange exit interviews
Update payroll spreadsheets on monthly basis and liaise with Payroll team regarding any changes
Assist HRM and HR Advisor in performance review process e.g. arrange moderation meetings, prepare materials for moderation meetings and update related details on system
Assist HRM and HR Advisor in secondment logistics e.g. prepare secondment letters, liaise with mobility team for secondment arrangement, inform relevant parties to organise accommodation, flight, shipping and car pick-up for secondees
HR.Net (HR system) :
Data Maintenance - validity and accuracy of the system
Provide training on HR.net for the HR team if necessary
Generate reports from HR.net as and when required
Other Administration :
Provide all administrative support as directed by HR Advisor
Support C&B team on an as needed basis e.g. enrol new joiners to dental schemes and prepare annual renew lists
Generate and prepare reports on a regular basis
Create personnel files in both hard and electronic copy and ensure personnel files are archived in a timely manner
Maintain the HR intranet page and make suggestions for improvement and update
Support HR team cyclical events and HR projects as required
Skills, experience and qualifications
Tertiary qualification in Human Resources / related discipline or equivalent experience.
1-2 years' experience HR experience
Good Microsoft Office skills
Experience of using and maintaining HR database
Exposure to a professional services firm desirable
Group / Team description
Our competitive advantage is our people and our culture. Our HR team works closely with the leaders of the business to recruit exceptional people, nurture their development and guide their career.
As a member of the HR team, you could be working as a business partner assigned to a particular practice group, or in one of our specialist areas, including graduate or lateral recruitment, global mobility or reward.
No matter what your position, you’ll play a core role in shaping the future of the firm.
Diversity & Inclusion
We aim to have a diverse, innovative culture where high performance, client focus and highly engaged people are our differentiator and where we celebrate the uniqueness of our people.
Our firm is made up of people with a range of experience and backgrounds. We strive to ensure that our inclusive environment means our people feel valued and able to perform at their best by being their authentic selves at work.
We know that our future success not only depends on being innovative and progressive in the changing legal market but, most importantly, on our people feeling engaged.